No extra items
This organization shall be known as the Vancouver Minor Lacrosse Association. Hereafter referred to as the Association.
The purposes of the Association are:
a) to promote and encourage good citizenship and sportsmanship among the members of the Association.
b) To establish, maintain, conduct, and promote among the members of the Association and others an active interest in amateur lacrosse.
This Association shall be affiliated with the British Columbia Lacrosse Association and the Killarney Community Centre Society.
1. The following may be members of the Association, provided they have applied for registration, and paid fees for the current season:
a. Any parent or guardian of any player.
b. Any person 18 years of age and older who is actively involved in the general work of the Association.
2. Every member shall uphold the Constitution and comply with these by-laws, rules, and regulations.
3. A person shall cease to be a member of the Association:
a. By delivering his resignation in writing to the Secretary of the
Association, or
b. On his death, or
c. On being expelled.
4. A member may, at the discretion of the Executive, cease to be a member of the Vancouver Minor Lacrosse Association upon notification from the Executive for conduct deemed to be improper, unbecoming or likely to endanger the interest or reputation of the Association, or who willfully commits a breach of the Constitution or By-Laws of the Association.
5. All members are in good standing except a member who has failed to pay his current annual membership fee or any other subscription or debt due and owing by him to the Association and he is not in good standing so long as the debt remains unpaid.
1. Each player registered with the Association shall be assessed an annual registration fee, set by the Executive, prior to the current season’s registration period. This fee will include any assessments by the British Columbia Lacrosse Association.
2. The Executive Committee shall have the discretionary power to waive player registration fees in exceptional circumstances.
1. The Association shall not give less than 14 days written notice of a General Meeting of the Association to its members entitled to receive notice of a general meeting; but those members may waive or reduce the period of notice for a particular meeting by unanimous consent in writing.
2. The Annual General Meeting of the Association shall be held in the month of October.
3. General Meetings of the Association shall be at the call of the President.
4. Executive Committee meetings shall be held monthly and at the call of the President.
5. A quorum for Executive meetings shall consist of seven (7) members of the Executive and a quorum at an Annual General Meetings or General Meeting shall consist of ten (10) members of the Association.
6. The order of business at the Annual General Meeting shall be:
a. Reading of the minutes of the last Annual Meeting and action thereon. b. Reception of credentials
c. Correspondence
d. Treasurer’s Report
e. Reports of Committees
f. Unfinished Business
g. Election of Officers
h. New Business
i. Adjournment
1. At the Annual General Meeting and all General Meetings of the Association, every member present is entitled to one vote. Proxy votes shall not be permitted.
2. The President shall also have a casting vote in the event of a tie.
3. At all meetings of the Association, voting shall be decided by a show of hands unless the meeting decides on a ballot.
4. Decisions shall be by majority of votes cast, except as otherwise provided in the by-laws.
1. The officers of the Association shall be: the Immediate Past President, President, Vice President(s), Secretary, Treasurer, and Registrar.
2. The Officers will be elected at the Annual General Meeting for a term not exceeding one year.
3. Nominations for the various offices of the Association shall be made by a nominating committee appointed by the Executive Committee prior to the Annual General Meeting. Nominations may also be made from the floor at the Annual Meeting.
4. In order to carry out the purposes of the Association, the directors may, on behalf of and in the name of the Association, raise or secure the payment or repayment of money in the manner they decide, and, in particular by without limiting the forgoing, by the issue of debentures. No debenture shall be issued without the sanction of a special resolution. The members may by special resolution restrict the borrowing powers of the directors, but a restriction imposed expires at the next Annual General Meeting.
PRESIDENT
1. The President shall preside at all meetings of the Executive Committee, General, and Annual Meetings. He shall perform the duties usual to the office of President.
2. It shall be the duty of the President, immediately after the close of each Annual General Meeting to:
a. Set the date of the first Executive Meeting.
b. Appoint a Finance Committee.
c. Appoint a Discipline Committee.
3. The President shall have the power to suspend any team, player, team official, or referee for ungentlemanly conduct on or off the floor, for abusive language to any
of the officials, or for failure to comply with the Vancouver Minor Lacrosse Association Constitution, By-Laws, and Regulations pending review of the incident by the Discipline Committee.
VICE PRESIDENT(S)
1. The Vice President(s) shall, in the absence of the President, have all the power and perform all the duties of the President.
SECRETARY
1. The Secretary’s duties shall be to record the minutes of all meetings of the Association, whether Executive, General, or Annual.
2. The Secretary shall be responsible for all correspondence and any other related duties as required.
TREASURER
1. The Treasurer shall work with the Killarney Community Centre Society and shall be responsible for maintaining a proper set of books to record the financial transactions of the Association.
2. The Treasurer shall provide a financial report at each Executive Meeting and a financial statement at the Annual General Meeting.
REGISTRAR
1. The duties of the Registrar shall be:
a. The registration of all members of the Association.
b. Player registration and the registration of all these players with the British Columbia Lacrosse Association.
1. The Standing Committees of the Association shall be:
a. Executive Committee
b. Finance Committee
c. Discipline Committee
d. Appeals Committee
EXECUTIVE COMMITTEE
1. The Executive Committee shall consist of the Officers of the Association plus, but not limited to, the following positions: Equipment Manager, Head Coach, Head Referee, Concession Director, Scheduler, Booster Club Director, KCCS Liaison, Intermediate Liaison, Publicity Director, Bingo Coordinator, and Fundraising Director. Prospective Executive Committee members must be nominated or seconded for a position by an Officer of the Association. Officers of the Association will then vote to select the Executive Committee member (if more
than one nominated) or vote to accept the nominee into position (if only one person nominated). Executive Committee members may be nominated and voted in at any meeting in which more than half of the Officers of the Association are present.
2. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt
3. The duties of the Finance Committee shall be to review the finances and expenditures of the Association and recommend to the Executive Committee any course of action which they may deem advisable.
4. The Finance Committee shall prepare and circulate a budget of the proposed operations for the coming year to be approved by the Executive Committee.
5. All funds collected by or for the Vancouver Minor Lacrosse Association shall be deposited with the Killarney Community Centre Society except as noted in items 5, 6, and 7, or as required by casino and/or bingo licenses.
6. A petty cash fund shall be maintained by the Vancouver Minor Lacrosse Association.
7. The Booster Club shall maintain a separate bank account.
8. The Concession shall maintain a separate bank account.
9. Expenditures of the Vancouver Minor Lacrosse Association shall be made by the Killarney Community Centre Society, except for funds mentioned in items 5, 6, and 7.
DISCIPLINE COMMITTEE
1. The Discipline Committee shall consist of the President of the Association who shall be chairman, the Vice-Presidents, and two members appointed by the President at the first Executive meeting. One of these shall be the Head Referee.
2. The duties of the Discipline Committee shall be:
a. To review decisions of the President made under By-Law 5(b)3. b. To review all misconduct penalties (ten minute, game, gross, and match) assessed players and team officials by the British Columbia Lacrosse Association and to suspend and/or take disciplinary action that may be deemed necessary against such individuals.
APPEALS COMMITTEE
1. The Appeals Committee shall consist of the Officers of Association.
2. The duties of the Appeals Committee shall be to hear appeals from decisions made by the Discipline Committee as made under By-Law 6.
3. The Appeals Committee may re-admit any team, player, team official, or referee or uphold, or modify any decision made by the Discipline Committee under By Law 6.
1. Any team player, team official, or referee may appeal any decision of the Discipline Committee.
2. Any appeal to the Appeals Committee by the aggrieved party shall be in writing outlining all particulars pertaining to the case and shall be delivered to the Secretary of the Association within seven (7) days of being notified of the decision of the Discipline Committee.
3. The appeal shall be dealt with by the Appeals Committee within seven (7) days of receiving the written appeal.
EXECUTIVE COMMITTEE APPEAL
1. Any team, player, or referee may appeal the decision of the Appeals Committee to the Executive Committee of the Association.
2. Any appeal to the Executive Committee by the aggrieved party shall be in writing, outlining all particulars pertaining to the case and shall be delivered to the Secretary of the Association within seven (7) days of being notified of the decision of the Appeal Committee.
3. The appeal will be heard at the next Executive Meeting.
1. Resolutions to amend or alter the Constitution or By-Laws can only be made at the Annual General Meeting.
2. Amendments to the Constitution and By-Laws shall require a majority of not less than seventy-five (75%) percent of the members voting.
1. Upon winding up or dissolution of the society, the assets which remain after payment of all costs, charges, and expenses which are properly incurred in the winding up shall be distributed to another minor lacrosse charitable organization in British Columbia.
SIGNED FOR VANCOUVER KILLARNEY MINOR LACROSSE ASSOCIATION
| Name | Role | Date Signed |
| Sheryl Chisholm | President | March 22, 1990 |
| Thomas Penway | Vice President | March 22, 1990 |
| Terence Kirstiuk | Vice President | March 22, 1990 |
| Lorraine Kirstiuk | Treasurer | March 22, 1990 |
| Sharron Wonnacott | Registrar | March 22, 1990 |
| Michael Hall | Past President | March 22, 1990 |
| Roseanne Allen | Secretary | March 22, 1990 |
| Thelma Willis | Witness | March 22, 1990 |
CONSTITUTIONAL AMENDMENTS
1. By-Law 9 DISSOLUTION: Upon winding up or dissolution of the society, the assets which remain after payment of all costs, charges, and expenses which are properly incurred in the winding up shall be distributed to another minor lacrosse charitable organization in British Columbia. (May 4th, 2000)
2. By-Law 6-1 from "The Executive Committee shall consist of the Officers of the Association, ..." to "The Executive Committee shall consist of the Officers of the Association plus, but not limited to, the following positions: ..." (October 24, 2005)
3. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt. (October 24, 2005)
4. Add to By-Law 6-1: Prospective Executive Committee members must be nominated or seconded for a position by an Officer of the Association. Officers of the Association will then vote to select the Executive Committee member (if more than one nominated) or vote to accept the nominee into position (if only one person nominated). Executive Committee members may be nominated and voted in at any meeting in which more than half of the Officers of the Association are present. (October 26, 2006)
5. To Amend various clauses and throughout the constitution to change all references of Vancouver Killarney Minor Lacrosse Association to Vancouver Minor Lacrosse Association and any abbreviation of the Association from VKMLA to VMLA. (October 28, 2015)
